How to Check if a Company Is Legit

In an era characterized by technological advancements, we are witnessing an exponential rise in the digitization of businesses. From online shopping and banking to virtually every conceivable business domain, the digital transition is all-pervading. While this shift brings unparalleled convenience, it has a darker side – the simultaneous rise of online fraud.
Get started →

Julia Ront, Founder and CEO of Vespia

October 5, 2023

The digital arena, vast and often anonymous, becomes a playground for scammers. As the online business ecosystem grows, the challenge of identifying fake companies intensifies. It's crucial for everyone—consumers, partners, vendors, and financial institutions—to exercise caution and conduct due diligence. This article aims to explore the reasons behind the creation of counterfeit business identities and guide you in identifying the legitimacy of such a company.

Why People Create Fake Companies

The creation of counterfeit businesses is often rooted in ulterior financial motives. Here are some primary reasons for fake web business and how they operate:

Money Laundering: Money laundering is about making illicit gains appear legitimate. Illegal funds are channeled through fake entities, often involving fake company with inflated sales or profits to appear genuine. Shell companies, typically entities that exist only on paper, are commonly used for this purpose.

Shell Companies: A classic vehicle for money laundering, shell companies are entities without significant assets or operations, often existing solely on paper. They're frequently used to move money and obscure the origins of funds, making them invaluable tools for those wishing to launder money.

Impersonation: Entities impersonate credible figures from legitimate company or brands to secure loans or deceive customers. By using the reputation of genuine companies, they can improve credit scores or scam unsuspecting individuals.

Evading Regulatory Authorities: Fake businesses are established to operate discreetly, avoiding government scrutiny of corporate affairs. These entities are created to conceal stakeholders' identities, enabling them to commit financial crimes without attracting attention.

Scamming Investors or Customers: Fake companies lure investors with promises of high returns or deceive customers with counterfeit products, often riding on the coattails of legitimate businesses' reputations.

Tax Fraud: By falsifying tax return information, fake companies engage in tax evasion. They might manipulate invoices, overstate expenses, or use fraudulent transfer pricing to shift profits across tax jurisdictions.

Recognizing these motivations helps individuals and businesses identify and sidestep potential fraudulent activities.

How to Check if a Company Is Legitimate

These days businesses pop up online daily, and it's vital to ensure the authenticity of a company's credit score before initiating any form of association. Here's how to determine a company's legitimacy:

Contact Information Verification

  • Address & Contact: Ensure they have a real address and phone number. If possible, visit or call them.
  • Google Maps: Cross-check their location. Use street view for detailed insights.
  • Social Media: Interact on their platforms; genuine businesses often engage actively with customers.

Social Proof

  • Activity: Review their social media activity and history.
  • Website: Examine their website for professionalism and avoid those with poor design or vague content.
  • Backstory & Reviews: Genuine companies often share their history and have real customer reviews.
  • Authority & Recognitions: See if they're mentioned on authoritative sites, have awards, or are on verified review sites like and Trustpilot.
  • Online Reputation: Research negative mentions using keywords like "scam."
  • Employee Feedback: Check platforms like Glassdoor for employee experiences.
  • LinkedIn: Review profiles of company leaders or stakeholders for genuine affiliations.

Relevant Documentation

  • Legal & Financial Documents: Look for public records or shared documents to verify their legitimacy.
  • Licensing: Confirm necessary licenses or registrations.
  • Incorporation Certificate: Validates the company's legal status.
  • Employee Credentials: Genuine companies have staff with real credentials.
  • Legal History: Research any past lawsuits to understand their dealings better.

Run the company name through relevant business directories

When verifying the legitimacy of a particular company name, running its name through relevant business directories can provide a wealth of information. Many countries have dedicated platforms where businesses are required to register. Here are a few renowned directories where one can verify a company's legitimacy through offline contact information:

Better Business Bureau (BBB)

The Better Business Bureau is industry organization, a US-based nonprofit, that offers business reviews and accreditation, assessing factors like customer complaints.

Companies House

Companies House is company website of a UK government agency that maintains details of over 4 million registered companies, helping verify regional business data.

Australian Securities and Investments Commission (ASIC)

Australia's primary financial services regulator, ASIC's databases hold information on companies and licensed professionals.

Local Chambers of Commerce

Found globally, these local chamber networks support businesses and often have member directories, aiding in local business verification.

Secretary of State website

Each US state's Secretary of State office lists registered businesses, a key resource for state real company-specific company verification.

Run a KYB (Know Your Business) verification check

Ensuring the legitimacy of your potential business partner or vendor is of paramount importance. One of the most comprehensive and reliable methods to achieve this is through a KYB verification check. Here's a deep dive into the process:

What is KYB Verification? KYB, or "Know Your Business," is akin to the more commonly known "Know Your Customer" (KYC) checks but is tailored for businesses. It involves a detailed examination of a company's address, business’s company information, credentials and operational history to ensure that it's a legitimate entity, free from any potential financial or legal discrepancies.

The Business Verification Process:

  • Data Collection: Initially, details about the company in question, such as its name, registration number, and other vital data, are collected.
  • Data Verification: The collected data is then cross-referenced with multiple trusted databases, both public and private. This includes governmental registries, credit bureaus, financial databases, and even news sources for any adverse media mentions.
  • Analysis: The system then analyses the data to ascertain the company's financial health, its operational history, any potential legal issues, and its overall reputation in the market.

Conclusions Drawn:

  • Legitimacy: The process ensures the company is a registered entity, operating within the boundaries of the law.
  • Financial Health: The company's credit ratings, financial transactions, and overall fiscal health are analyzed.
  • Operational Reputation: Any red flags, such as past fraudulent activity or associations with nefarious entities, can be highlighted.
  • Stakeholder Verification: The identities of key stakeholders, partners, and directors are verified, ensuring transparency in operations.

Why KYB is the Gold Standard:

  • Automated: Most KYB processes are automated, ensuring a swift yet thorough check without human errors.
  • Fast: Due to its automated nature, results are generated quickly, often within minutes.
  • Accurate: By cross-referencing multiple databases and employing advanced algorithms, the KYB process ensures high accuracy in its findings.
  • Reliable: Given the vast array of databases and sources it checks against, KYB offers a highly reliable method to verify a business's authenticity.


In today's digital age, the convenience of online businesses comes with risks, including the threat of fraudulent entities. While understanding the motives behind fake businesses is crucial, the key lies in thorough due diligence. Among verification methods, KYB (Know Your Business) checks stand out for their depth and accuracy.

Vespia's AI-driven KYB verification solution provides swift, precise verifications, grounding your all business transactions and interactions in trust. Ensure security in your business dealings with Vespia and gain peace of mind in knowing who you're transacting with.

FAQ: Verifying a Company's Legitimacy

1. How do you confirm a company is genuine?

  • Check offline contact details.
  • Review their online presence and reviews.
  • Utilize business directories.
  • Use KYB checks for detailed analysis.

2. How can I verify a company online?

  • Inspect their website's professionalism.
  • Check reviews, forums, and feedback.
  • Search the company's name with "scam" or "review" keywords.
  • Explore platforms like, Trustpilot, and Glassdoor.
  • Consult online business directories.

3. How should I inquire about a company's authenticity?

  • Politely express your due diligence process.
  • Ask for proof of registration or certifications.
  • Request client or partner testimonials.
  • Consider arranging a virtual or in-person meeting.

4. How can I see if a company is registered in the US?

  • Search the relevant state's Secretary of State website.
  • Use resources like the U.S. Securities and Exchange Commission's EDGAR database.
  • Refer to the Better Business Bureau.
  • For in-depth checks, consider KYB solutions like Vespia's.

More blog posts

You might also be interested in these

Vespia can help you
expand globally

As stated in our Privacy Policy, we retain your data only to enhance your user experience. We’ll keep you informed about relevant content and services through periodic updates. You have the option to unsubscribe at any time.
Thank you, your request has been submitted.
Would you like to book a call yourself?
Click on the button below.
Oops! Something went wrong while submitting the form.